CUED PhD Thesis Template

A PhD thesis LaTeX template for Cambridge University Engineering Department.

Author(s)

• Krishna Kumar

License

This LaTeX template is free software: you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation, either version 2 of the License, or (at your option) any later version.

This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details.

You should have received a copy of the GNU General Public License along with this program. If not, see http://www.gnu.org/licenses/

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Features

• Conforms to the Student Registry PhD dissertation guidelines and CUED PhD guidelines

• Adaptive Title Page: Title page adapts to title length

• Print / On-line version: Different layout and hyper-referencing styles

• Pre-defined and custom fonts (Times / Fourier / Latin Modern) with math support

• Pre-defined and custom bibliography style support (authoryear / numbered / custom)

• Custom page styles: 3 Different Header / Footer styles

• Pre-defined and custom margin size

• A separate abstract with thesis title and author name, along with the titlepage can be generated by passing the argument abstract to the document class.

Building your thesis

Using the Make File (Unix/Linux)

The template supports PDF, DVI and PS formats. All three formats can be generated with the provided Makefile.

To build the PDF version of your thesis, run:

make

or

./makepdf

This build procedure uses pdflatex and will produce thesis.pdf.

To produce DVI and PS versions of your document, you should run:

./makeps

or

make BUILD_STRATEGY=latex

This will use the latex command to build the document and will produce thesis.dvi, thesis.ps and thesis.pdf documents. You will need psutils installed

Clean unwanted files

To clean unwanted clutter (all LaTeX auto-generated files), run:

make clean

Note: the Makefile itself is take from and maintained at here.

Shell script for PDFLaTeX (Unix/Linux)

Usage: sh ./compile-thesis.sh [OPTIONS] [filename]

[option] compile: Compiles the PhD Thesis

[option] clean: removes temporary files - no filename required

Using the Batch file on Windows (PDFLaTeX)

• Open command prompt and navigate to the directory with the tex file. Run:

`compile-thesis-windows.bat`.

• Alternatively, double click on compile-thesis-windows.bat

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Usage details

Class Options

The class file, PhDThesisPSnPDF, is based on the standard book class

It supports the following custom options:

• a4paper (default as per the University guidelines) or a5paper: Paper size

• 11pt or 12pt: The University of Cambridge guidelines recommend using a minimum font size of 11pt (12pt is preferred) and 10pt for footnotes. This template also supports 10pt.

• oneside or twoside (default): This is especially useful for printing double side (twoside) or single side.

• print: Supports Print and Online Version with different page margins and hyperlink styles. Use print in the options to activate Print Version with appropriate margins and page layout and view styles. Leaving the options field blank will activate Online version.

• custommargin: You can alter the margin dimension for both print and online version by using the keyword custommargin in the options. Then you can define the dimensions of the margin in the preamble.tex file:

  \ifsetMargin
  \else
  \RequirePackage[left=37mm,right=30mm,top=35mm,bottom=30mm]{geometry} 
  \setFancyHdr
  \fi
  

  \setFancyHdr should be called when using custom margins for proper header/footer dimensions

• index: Including this option builds the index, which is placed at the end of the thesis.

  Instructions on how to use the index can be found here.

  Note: the package makeidx is used to create the index.

• abstract: This option enables only the thesis title page and the abstract with title and author to be printed.

Abstract separate

• A separate abstract with the title of the PhD and the candidate name has to be submitted to the Student Registry. This can be generated using abstract option in the document class. Ignore subsequent warnings about skipping sections (if any).

• To generate the separate abstract and the title page, make sure the following commands are in the preamble.tex file:

   \ifdefineAbstract
   \includeonly{Abstract/abstract}
   \else
   \fi
  

Choosing the Fonts

PhDThesisPSnPDF currently supports two fonts Times and Latin Modern (default).

• times: (The University of Cambridge guidelines recommend using Times). Specifying times option in the document class will use mathptpx or Times font with Math Support.

• fourier: fourier font with math support

• default (empty): When no font is specified, Latin Modern is used as the default font with Math Support.

• customfont: Any custom font can be set in preamble by using customfont option in the document class. Then the custom font can be loaded in preamble.tex in the line:

  \ifsetFont
  \else 
  \RequirePackage{Your_Custom_Font}
  \fi
  

Choosing the Bibliography style

PhDThesisPSnPDF currently supports two styles authoryear and numbered (default). Citation style has to be set. You can also specify custombib style

• authoryear: For author-year citation eg., Krishna (2013)

• numbered: (Default Option) For numbered and sorted citation e.g., [1,5,2]

• custombib: Define your own bibliography style in the preamble.tex file.

    \RequirePackage[square, sort, numbers, authoryear]{natbib}
  

Choosing the Page Style

PhDThesisPSnPDF defines 3 different page styles (header and footer). The following definition is for twoside layout.

• default (leave empty): For Page Numbers in Header (Left Even, Right Odd) and Chapter Name in Header (Right Even) and Section #. Section Name (Left Odd). Blank Footer.

    Header (Even)   : 4                                 Introduction 
  
    Header (Odd)    : 1.2 Section Name 		   			5
  
    Footer 		    : Empty
  

• PageStyleI: For Page Numbers in Header (Left Even, Right Odd) and Chapter Name next to the Page Number on Even Side (Left Even). Section Number and Section Name and Page Number in Header on Odd Side (Right Odd). Footer is empty. Layout:

    Header (Even)   : 4 | Introduction 
  
    Header (Odd)    :                         			1.2 Section Name | 5
  
    Footer 		: Empty
  

• PageStyleII: Chapter Name on Even Side (Left Even) in Header. Section Number and Section Name in Header on Odd Side (Right Odd). Page numbering in footer. Layout:

    Header (Even)   : Introduction
  
    Header (Odd)    : 			   				        1.2 Section Name
  
    Footer[centered]:                   	3
  

Custom Settings

• The depth for the table of contents can be set using:

  \setcounter{secnumdepth}{3}
  \setcounter{tocdepth}{3}
  

  A depth of [3] indicates to a level of \subsubsection or #.#.#.#. Default set as 2.

• To hide sections from appearing in TOC use: \tochide\section{Section name} in your TeX files

• Define custom caption style for figure and table caption in preamble.tex using:

  \RequirePackage[small,bf,figurename=Fig.,labelsep=space,tableposition=top]{caption}
  

• Bibliography with Author-Year Citation in preamble.tex:

  \RequirePackage[round, sort, numbers, authoryear]{natbib}
  

Nomenclature Definition

• To use nomenclature in your chapters:

    \nomenclature[g-pi]{$\pi$}{ $\simeq 3.14\ldots$}
  

  The sort keys have prefix. In this case a prefix of g is used to denote Greek Symbols, followed by -pi or -sort_key. Use a - to separate sort key from the prefixes. The standard prefixes defined in this class are:

  • A or a: Roman Symbols

  • G or g: Greek Symbols

  • Z or z: Acronyms/Abbreviations

  • R or r: Superscripts

  • S or s: Subscripts

  • X or x: Other Symbols

• You can change the Title of Nomenclature to Notations or Symbols in the preamble.tex using:

  \renewcommand\nomname{Symbols}
  

General guidelines

Why is it important to follow good practices and not get killed by a Velociraptor ;)

• To restrict the length of the figure caption in List of figures use a [short-title] and {longtitle} for the caption or the section:

  `\caption[Caption that you want to appear in TOC]{Actual caption of the figure}`
  `\section[short]{title}`
  

• To exclude sections from being numbered and disable it from appearing in the Table of Contents use \section*{Section_Name} or \chapter*{Chapter_Name}

• To only exclude it from being listed in the Table of Contents encapsulate the section command inside the \tochide command. \tochide{\section{Section_Name}} the section will not appear in the Table of Contents, but the section will be numbered.

• When including figures in your tex file, it's a good practice to size your picture depending on the page size, instead of using absolute values. In the following example 0.75\textwidth refers to picture width being set to 75% of the text width.

  \includegraphics[width=0.75\textwidth]{minion}
  

• Use a - to separate sort key from the prefixes, eg., g-pi dentes the Greek symbol pi.

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Frequently Asked Questions

Q1: Where can I find the thesis formatting guidelines this class is based on?

https://www.admin.cam.ac.uk/students/studentregistry/exams/submission/phd/format.html

http://www.eng.cam.ac.uk/postgraduate/assets/library/document/p/original/planningphd.pdf

Q2: Where can I find newer versions of the University of Cambridge crest/logos?

The university updates its crest every now and then. You can find up-to-date logos on this page (subject to change without notice).

Download and exchange the new logos with CUni.eps and/or CUni.pdf. I'll try to keep the crest up to date.

Q3: Where can I find the guidelines to submit my thesis and requirements?

Preparing to submit:

Formatting styles:

Submitting the dissertation

Q4: How can I count the number of words in my thesis?

You can run the following command (Linux/Unix): ps2ascii thesis.pdf | wc -w (eg., result 2713 words)

or pdftotext thesis.pdf | wc thesis.txt -w (eg., result 2690 words)

Q5: I found a bug in the template. Where do I report bugs?

You can report issues at our GitHub repository.

You can also mail the developer directly.

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Troubleshooting Warnings

W1: I get the LaTeX Warning: You have requested document class Classes/PhDThesisPSnPDF, but the document class provides PhDThesisPSnPDF, should I be concerned?

No! Do nothing, or if you don't want any warning messages change the line near the top of the class file to \ProvidesClass{Classes/PhDthesisPSnPDF} if you're not going to install the class file in a more standard location. You can install it in a standard location like /usr/share/texmf/tex/latex/ and run texhash to reconfigure.

W2:I get the package Fancyhdr Warning: \fancyhead's E option without twoside option is useless on input line # or #. What should I do?

Nothing. The warning is because the twoside option is also defined in the class, although only the oneside option is currently used.

W3: I get the Class PhDThesisPSnPDF Warning: Unknown or non-standard option 'something'. Will see if I can load it from the book class. If you get a warning unused global option(s): something then the option is not supported! on input line #.

You are either trying to use a undefined option or a non-standard option which is in the book class but not defined in the PhD Thesis Template. If it can be used it will be loaded and you will get no further warnings. If not, the option you chose is unavailable.

W4: I get LaTeX Warning: Unused global option(s):[something].

You are trying to load an option that is not supported in the PhDThesisClass and the Book Class. Are you sure you are using the right option? Check your spelling!

W5: I get I'm skipping whatever remains of this command line # of file thesis.aux @input{Chapter1/chapter1.aux}

If you are generating a separate abstract for your thesis submission, ignore this warning and good luck with your submission. If you are compiling your thesis and see this warning, please remove the option abstract from the document class.

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Known Issue(s) / Bugs

• Hyperlinks doesn't seem to be working in Post-Script file, however works on DVI and PDF (which is produced from the PS file), possibly viewer limitation than a code bug.

• No know bug(s) so far. If you find any let me know, or even better, patch it and contribute to the development of the LaTeX Template.

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TODO list

• Make example thesis a document on how to use the template and include general guidelines and good practices.

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ChangeLog

2013/12/07 - Version 1.0 Beta Release 9.0

Commit

• Wider text area (75% of page size), support for separate abstract for submission to the Student Registry

2013/12/05 - Version 1.0 Beta Release 8.0

Commit 324d1a5609

• Update class file to support dvips driver when using dvi > PS output in hyperTeX. Removed deprecated codes from Declaration and class files

2013/12/05 - Version 1.0 Beta Release 7.2

Commit 2f397eda12

• Update to margin dimensions (1:1 ratio is maintained) with a binding offset of 5mm on the print version. Replaced the hmargin ratio of 3:2 with 1:1 with a binding offset.

2013/12/04 - Version 1.0 Beta Release 7.1

Commit 9cb782f26c

• Declaration with automatic insertion of the author and the degree date and conforming to the statments in the University guidelines

2013/12/03 - Version 1.0 Beta Release 7.0

Commit 1f695d512a

• Default font size is 12pt and the default paper size is A4, confirming to the University regulations in terms of font, font sizer, paper size and set them as defaults.

2013/11/27 - Version 1.0 Beta Release 6.2

Commit a5f49d49a6

• Update to the Makefile to remove PS files when running Makeclean

2013/11/26 - Version 1.0 Beta Release 6.1

Commit e29a994066

• Update to the Makefile to support PS to PDF conversion

2013/11/26 - Version 1.0 Beta Release 6.0

Commit 187b932442

• Included a Windows Batch file for LaTeX / Nomenclature compilation
• Supports \printnomencl[optional_argument]

2013/11/26 - Version 1.0 Beta Release 5.0

Commit 76a733ee30

• Supports DVI/PS
• Supports Custom Margin and FancyHdr update

2013/11/24 - Version 1.0 Beta Release 0

Commit 73c8dd9ea8

• Author(s): Krishna Kumar
• Adaptive Title Page: Title page adapts to the length of the title
• Print / On-line version: Different layout and hyper-referncing styles
• Pre-defined and custom fonts (Times / Palatino / Latin Modern) with math support
• Pre-defined and custom bibliography style support (authoryear / numbered / custom)
• Custom page styles: 3 Different Header / Footer styles

2013/11/14 - Inception

Author(s): Krishna Kumar

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Inspirations/Based on:

• Cambridge Computer Laboratory PhD Thesis Template https://github.com/cambridge/thesis

• CUED Version 1.1 Template by H. Banderi

Acknowlegments

• Alex Ridge - original idea, code concepts & testing

• Steven Kaneti - code concepts

• Tina Schwamb - testing and bug reports